LACASA is a dynamic, mission-driven nonprofit dedicated to supporting victims and survivors of child abuse, domestic violence, and sexual violence. We are the only agency of our kind in Michigan—and one of few nationwide—that provides comprehensive services under one roof. With more than 35 programs available at no cost to victims and their families, our team of dedicated professionals works to create pathways to healing and empowerment.
Our purpose-built facility offers a safe, welcoming space for those we serve, as well as a modern, collaborative work environment for our staff. At LACASA, we are deeply committed to diversity, equity, inclusion, and partnership in all aspects of our work. If you are inspired by our mission, we encourage you to explore this career opportunity with us
GENERAL DESCRIPTION: The Bookkeeper/Payroll Specialist is a full-time administrative position that reports to the Director of Finance to promote the successful financial operations of our agency. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable, including payroll, and assisting with financial reporting to ensure the ongoing fiscal health of the organization. This position is also responsible for expense management, purchasing approvals, and the administration of employee benefits. The Bookkeeper upholds the highest standards of ethical conduct and integrity in all financial transactions and record-keeping to ensure that trust and confidentiality are preserved with staff, clients, donors, and external partners.
QUALIFICATIONS: High school diploma or equivalent required; bachelor’s degree in accounting/finance, business administration, management, or related field preferred. A minimum of 3-5 years of experience in office management, accounting/finance, or administrative roles; preferably in a nonprofit environment. Must possess knowledge of generally accepted accounting principles and Microsoft Office Suite products, particularly Word and Excel. Excellent time management talents, strong organizational skills, and exceptional attention to detail are necessary. Previous experience with grants preferred. Must be able to demonstrate knowledge of accounting and payroll software. Familiarity with ADP/Workforce Now and Blackbaud Financial Edge NXT a plus.
RESPONSIBILITIES:
Accounting & Finance
- Enters journal entries to debit and credit the agency’s accounts to produce accurate and timely financial records.
- Generates accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profits and losses.
- Assists with tracking and recording employee time allocations across multiple restricted grant funding streams.
- Reconciles and ties out monthly trial balance; credit card accounts, gift cards, and bank accounts to ensure payments and deposits have been accurately reported.
- Maintains petty cash accounts; processes employee expense accounts and other requests for payment/reimbursements.
- Conducts a quarterly review of charges, subscriptions, and recurring payments to ensure current, legitimate expenses.
- Processes bi-monthly payroll. Ensures adherence to agency policies, federal/state labor laws, and grantor requirements.
- Accurately processes accounts payable, ensuring all required approvals and supporting documentation are obtained.
- Maintains both physical and digital filing systems with accuracy and confidentiality.
- Participates in and prepares for various audits as requested.
- Manages the purchasing process; reviews and processes orders and reviews invoices, packing slips for accuracy; resolves discrepancies in a timely manner.
Human Resources & Benefit Administration
- Administer employee benefit programs including health, dental, vision, and related insurance, 403b plan, and related offerings.
- Serve as the primary liaison with benefit brokers and insurance carriers.
- Collaborate with Human Resources to manage benefit enrollments, changes, annual renewals, reconciliations, and compliance reporting.
- Manage COBRA using third-party vendors.
- Assist with payroll-related benefit deductions and reporting.
- Support compliance with applicable employment and benefit regulations including COBRA, ACA, and retirement plan requirements.
- Behave in a manner consistent with LACASA’s mission, values and philosophies, standards of conduct and LACASA staff handbook.
- Attend and participate in all meetings as required.
- Perform all other duties as assigned.
WORKING CONDITIONS
- Prolonged periods of working on a computer.
- Must be able to lift 20 pounds at times.
- Occasional evening and weekend hours may be required during audit/ budget periods or to manage the cash handling processed surrounding fundraising events.
If you meet these requirements and would like to apply for this position, please submit your résumé/cv to our Chief Human Resource Director by emailing hr@lacasacenter.org.
LACASA does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. LACASA is an equal opportunity employer. LACASA is a 501(c)3 organization.
